CONHI Website Policy

I. Primary purpose of CONHI website
II. Accessibility
III. Responsibilities
IV. Submitting a web request
V. CONHI Website Maintenance

I. CONHI Website Purpose

The primary purpose of the College of Nursing Health and Innovation's site is for the recruitment of and as an information source for students. Secondary purposes include: promoting research advances, recruiting faculty and staff, engaging with alumni and donors, and sharing stories of faculty, staff, and student projects, achievements, and other accomplishments.

II. Accessibility

CONHI must adhere to UTA EIR Accessibility requirements. This includes all documents placed on the CONHI website must be accessible. Additionally, CONHI must comply with state law for all media attachments to be accessible to any who access the website. Submitted media file types include: jpg, tiff, gif, pdf, .mp4 (preferably YouTube link).

Documents will be checked for accessibility when submitted for posting. You may be asked to revise, update or rework pages if they do not pass the accessibility review. If you have new documents or forms you want to post online, it is recommended you reach out to CONHImedia@uta.edu prior to creating the documents for reviewing options and training information.

Documents created in text/Microsoft Word format need to be run through the Accessibility checker in Word, prior to submission. Additionally, when converted to PDF they should be run through the PDF accessibility checker tool.

Additional Tips & Best Practices:

Do not place text over images with a multi-color or textured background. 

High color contrast is recommended. Although orange is a UTA color, it does not read well for those with color impairment. It may be used for accent colors, but try not to use it for necessary instructions, informational icons, or directional indications. 

In Microsoft Word to check accessibility, go to: Review – Check AccessibilityAdditionally, go to: File – Properties – to ensure your document has a Title that a Screen Reader can access.

In Microsoft PowerPoint, go to: File – Properties – to make sure your document has a Title that a Screen Reader can access.
Also click the Acrobat tab – Preferences – click “Enable Accessibility…” – OK
Also click View – Slide Master. Title box should be checked. Make sure each slide has an individual Title (including the first slide) 

Additional accessibility best practices can be found here: https://accessibility.uta.edu/how-to/

III. Responsibilities

The Content Owner is the lead position for the Department or respective area or delegated as such by that position. It is the Content Owners’ responsibility to ensure content for their department is correct and up to date. Any/all changes should be reviewed by the Content Owner before or at the time of submission. If changes are submitted on behalf of a Content Owner, their approval should be included on the submission.

Marketing & Communications (MarComm)

It is the responsibility of Marketing & Communications team (MarComm), and the webmaster within that team to attend to requests within a reasonable period of time upon receipt. The attention or reply may be:

• In the form of a question, if more information is needed
• A request to have a call to discuss the details 
• Instruction or steps that the sender may need to take before we can complete the request ( i.e. more information needed/clarification, a signature for an image, reworking a document for accessibility)
• An allowance of time to consult another party for advice/expertise
• An alternate solution, if the request does not suit the website

MarComm also serves to guide and advise the College and Departments on the appropriate organization, content, branding, and style to accomplish the primary purpose of the website.

IV. Process to Submit a Website Request

Please use the new Web Change Request form. This will help provide all needed information to promptly begin the request. 

Request should always include:
-Content Owner/Department head on email submission 

• Link to page with updated needed
• Description of update or correction
• If a new page is needed, indicate the above along with the new content. A Teams call may be necessary to discuss as well.

Attachment File Formats:
Files should be in final “camera ready or web ready” format. Unless, providing a Word file for content that goes directly into a new webpage.

Please provide information to be posted in the following formats: PDF, jpeg, and png. Excel, PowerPoint, and Word files will not be placed on the website, they should be saved as PDFs, and must pass accessibility requirements.

NOTE: Excel files are prohibited from being posted on UTA websites

Updates to existing attachments:

Do not use “CON” as an acronym in reference to our college. Instead, use the College of Nursing and Health Innovation and in parentheses upon first reference (CONHI), and CONHI for all remaining references. Please update your documents to reflect this as well prior to submission for the website.

New Logo

The College of Nursing and Health Innovation (CONHI) has a new logo. You do not need to change all documents at once. However, please ensure the new logo is on any documents you submit going forward. Do not submit updates with the old logo - “the Large A.”  The most common formats can be found in the Open Access Media SharePoint here. If you need another option for logo, email CONHImedia@uta.edu with your request.

Images:

Graphics/Artwork/Images submitted for the site must have the permission of the subjects or license for usage. A photo release form is required for photographs.

Order of preference for material when linking to other information from your webpage or file:

1st preference – link to official UTA source

2nd preference – link to CONHI website

3rd preference – link to a PDF 

NOTE: Urgent Requests:
Remember that several requests may be received at any given time. Any urgent requests will be taken into consideration as received. Indicate that it is Urgent or that the timeframe is short when you submit the request. CONHI Marketing & Communications will let you know what is feasible, if they can accommodate the time expectation, and if they have questions or need you to adjust your file.

V. Overal Periodic Website Update

Marketing and Communications will ask Content Owners to review the content regularly and periodically on their pages. This will happen at a minimum of twice a year. This will help to keep the most accurate and up-to-date information on the CONHI website for visitors. It is important that content owners respond in a timely manner to ensure their information is accurate.

If you have any concerns or questions regarding the CONHI website, please contact us at: conhimedia@uta.edu