forms
Accounting Services
BF-AS-F2 Request for Taxpayer Identification Number and Certification
BF-AS-F3 Texas Sales and Use Tax Exemption Certification
BF-AS-F5 Restrictive Payee Stamp Form
BF-AS-F7 Initial Recharge Rate Request Form
BF-AS-F9 Cost Center and Project Statements Reconciliation and Acknowledgment
BF-AS-F-10 Request for New Cost Center
BF-AS-F-11 Custodian and Working Fund Authorization
BF-P-F16 Payment Approval Voucher
BF-P-F17 Departmental Deposit
BF-P-F18 Cash Receipt
BF-P-F19 Restrictive Endorsement Stamp
DF-BF-PGS-F5 Official Occasion Expense Form
Accounts Payable
BF-AS-F3 Texas Sales and Use Tax Exemption Certification
BF-P-F16 Payment Approval Voucher
DF-BF-PGC-F3 Gift Certificate Expense Form
Distribution Services
University staff can complete the Distribution Services Online Work Request Form to submit a request for the following:
- Table and chair rentals
- Event set-ups
- Furniture moves
- Non-asset surplus pick-ups
- Document destruction
BF-DS-F3 Record Disposition Log
BF-DS-F4 Asset Information Form
Distribution Services has created a SharePoint site to view photos of Surplus Property items that are currently available for department reuse. Please use the link below to view Surplus Property items.
UTA Available Surplus Property
Inventory Services
The Asset Transfer Workflow function in UT Share has replaced the following forms:
- BF-INV-F5 Inventory Transaction
- BF-INV-F6 Removal of Equipment from University Campus
Inventory Contacts who have completed training and received the Asset Transfer Requestor role in UT Share are able to submit requests for the following:
- Transfers between departments
- Removals
- Returns
- Transfers to Surplus Property
Please contact inventory@uta.edu with any questions.
Inventory Contacts can complete the Found Asset Form to report previously Lost or Missing assets that are Found after the close of the Annual Inventory.
BF-INV-F1 Lost or Missing University Inventory Report Form
BF-INV-F2 Asset Cannibalization Request Form
BF-INV-F3 The University of Texas at Arlington (UTARL) State Property Transfer Request
BF-INV-F4 The University of Texas at Arlington (UTARL) Asset Transfer Receipt
Payroll
BF-P-F1 Departmental Payroll Voucher
BF-P-F3 Hourly Employee Time Record
BF-P-F6 Statement for Foreign National Honoraria Recipients
BF-P-F9 Departmental Vacation Holiday Payroll Voucher
Authorization of Professional Services (APS) Forms
APS forms must be completed using Adobe Sign and no other methods are accepted.
APS forms are not available for download.
There are four templates for APS forms stored inside of Adobe Sign. Preparers need to follow the steps below to access the templates. A video tutorial for each template is provided.
How to Use APS Forms
- Review instructions
- Complete the Adobe Sign course
- Decide which template fits your use case and watch the applicable tutorial:
- BF-P-F11: Version A UTA Employee [Watch tutorial for version A]
- BF-P-F11: Version B Independent Contractor [Watch tutorial for version B]
- BF-P-F11: Version C UTA Employee Grant Funded [Watch tutorial for version C]
- BF-P-F11: Version D Independent Contractor Grant Funded [Watch tutorial for version D]
- Search for the template within the Adobe Sign application
- Prepare and send the form using Adobe Sign
- Email completed forms with all signatures to aps@uta.edu
BF-P-F21 Check Distribution Form
ProCard
Texas Sales and Use Tax Exemption Certification - The State Version
BF-AS-F3 Texas Sales and Use Tax Exemption Certification
BF-DS-F4 Asset Information Form
DF-BF-PGC-F3 Gift Certificate Form
DF-BF-PGC-F6 Purchasing Card Transaction Log
DF-BF-PGS-F16 Lost or Unavailable Receipt Form
Procurement of Goods and Services
BF-PGS-F1 Exclusive Acquisition Justification Form
BF-PGS-F2 Vendor Performance Survey
BF-PGS-F7 University Issued Cell Phone Request Form
BF-PGS-F8 Cell Phone Acceptance Form
BF-PGS-F10 Request for Proposals, Qualifications, or Information (RFx) Initiation Form
BF-T-F10 Luxury Car Service Booking Form
BF-PGS-F15 Procurement Services Purchase Order Change Request
DF-BF-PGS-F16 Lost or Unavailable Receipt Form
Travel
BF-AS-F3 Texas Sales and Use Tax Exemption Certification
The Motor Vehicle Rental Tax Exemption Form
BF-T-F2 Texas Hotel Occupancy Tax Exemption Certificate
DF-BF-T-F3 Non-Overnight Mileage Detailed Report
BF-T-F6 Non Employee Expense Reimbursement