Accounting Corrections
Departments are responsible for reviewing financial transactions in SAHARA to ensure the transactions are recorded properly to the correct cost center or project. If errors are discovered during this review, a correction should be initiated as described below. Corrections can include incorrect General Ledger accounts, or incorrect cost centers or project IDs.
Cost Center corrections for non-Payroll transactions can be initiated in SAHARA using the Easy Correct button or the UTZ OneClick page. Alternatively, a request can be emailed to Accounting Services. This could include a correction pertaining to an AP voucher, an Expense report, or a GL journal entry.
Complete the Cost Transfer Request form for Grant/Sponsored Project corrections for non-Payroll transactions and email the form to postaward@uta.edu. This could include a correction pertaining to an AP voucher, an Expense report, or a GL journal.
Payroll Corrections should be processed on an e-form in UTShare for both Cost Centers and Projects for current year or prior fiscal year. If the correction is for a prior fiscal year, also send an email to payroll@uta.edu and include the e-form #. If the prior year correction includes a Grant/Sponsored Project, also send an email to Research Administration at postaward@uta.edu for approval.
For corrections involving an IDT Journal Entry, send the request to the charging department (i.e. Facilities). The charging department will email the request to Accounting Services
Scholarship corrections should be directed to the Scholarship Office. schol@uta.edu
Include the following information when emailing a correction request:
- The Journal ID, Voucher ID, Expense Report ID, or Employee ID.
- The incorrect and the correct Cost Center or Project to be charged/credited.
- The incorrect and the correct General Ledgar Account (e.g. 63003 Office Supplies) to be charged/credited.
- The amount of the correction.
- Any special considerations for the adjustment (i.e. partial corrections).
- The reason for the correction.
Non-Payroll Corrections
|
Type of Correction |
Form |
Central Office Contact |
|
|---|---|---|---|
| Cost Center correction for non-Payroll | Easy Correct, UTZ OneClick or email | Accounting Services | accservices@uta.edu |
| Grant/Sponsored Project correction for non-Payroll | Cost Transfer Request form and email | Grant and Contract Services | postaward@uta.edu |
Payroll Corrections
|
Type of Correction |
Form |
Central Office Contact |
|
|---|---|---|---|
| Cost Center correction for Payroll transaction - current fiscal year | UT Share e-Form | Budgets and Financial Planning | Budget Resource |
| Cost Center correction for Payroll transaction - prior fiscal year | UT Share e-Form |
Budgets and Financial Planning Payroll Services |
Budget Resource |
|
Grant/Sponsored Project correction for Payroll (Current Fiscal Year) |
UT Share e-Form |
Budgets and Financial Planning |
|
|
Grant/Sponsored Project correction for Payroll (Prior Fiscal Year) |
UT Share e-Form |
Budgets and Financial Planning Grant and Contract Services Payroll Services |
Budget Resource |
Other Corrections
|
Type of Correction |
Form |
Central Office Contact |
|
|---|---|---|---|
| Inter-Departmental Transfer Correction | Accounting Services | ||
| Plant Fund / Capital Project Correction | Accounting Services | ||
| Purchase Order Correction | Email with PO Change Request Form | Procurement Services |
Contact Your Buyer |
| Scholarship Correction | Scholarship Office |