Effective June 16, 2025, any software being renewed or acquired (free or at a cost) must go through the Software Review Process. Only the software that demonstrates cost savings and enhances operational efficiency will be approved. The purpose of the review is to ensure responsible software spending by validating the requirements and limiting the duplication of software functionality across the University.  

Faculty requiring specialized software for teaching and research also need to submit a request. While software justified for teaching or research purposes will be allowed, the goal is to validate the purpose and look for opportunities for cost savings by utilizing software already in use across campus. 

Additional information about the Software Review Process and FAQs can be found on the OIT website https://oit.uta.edu/services/software-review/index.php.  

Once reviewed, the software will need an approved Technology Approval Process Request (TAPREQ) review. This includes reviews from the Office of Information Technology and the EIR Accessibility team. Most software will also require an ISO Risk Assessment. These reviews ensure the software complies with university policies and standards. 

If you would like to check on the status of your request or have questions on the process, please reach out to:

OIT Service Desk at 817-272-2208

EIR Accessibility at 817-272-0932, accessibility@uta.edu

Enterprise Architecture at 817-272-7094, eaamsupport@uta.edu

Information Security Office at security@uta.edu. 

Procurement cannot proceed with a purchase until all approvals are in place.

If you will use a requisition for a software purchase specifically, the Software Review Request Form should be completed prior to creating the requisition in UTShare.  Include a copy of the ServiceNow approval email with your requisition so that Procurement will be able to process your request. 

If you will use a requisition for a technology purchase, the TAPREQ should be completed prior to creating the requisition in UTShare.  Include a copy of the ServiceNow approval email with your requisition so that Procurement will be able to process your request.