Administrative Resources
Annual request for outside employment
Read the policy on the University Compliance Services website.
Biographical information
Login to UTShare - Employee Self Service to update your address, phone number and other information and whether you want the information published in the university directory.
Dean’s Policy Memoranda and Governance Procedures
Guidelines for Promotion to Full Professor
Guidelines for Retention, Tenure and Promotion to Associate Professor
Guidelines for Promotion for Non-Tenure Tracked Faculty
T&P and CPE Dossier Faculty Responsibility
Allowable Costs Policy on Grants and Contracts
Employee Emergency Contact Information
The Dean’s Administrative Office requires all faculty and staff to submit name and phone number of at least two people who should be called in case of an emergency.
Emergency Phone Numbers
Program the following phone numbers on your Mobile device to use in case of emergency:
- UT Arlington Police, Emergency 817-272-3003
- UT Arlington Police, Non-Emergency 817-272-3381
- Emergency Information and Inclement Weather Hotline 866-258-4913
Faculty Development Leave
Go to this page to find the policy on Faculty Development Leave and click here to access the Online Proposal Submission System.
Full-time Faculty Search/Hiring Process
Please review the Faculty Search/Hiring process here.
Hiring Process for Classified A & P and Managing PeopleAdmin Applications
Please review the hiring process here. Please allow 2 weeks to complete the employee hiring process.
New Employee Checklist
Go to this page to access the Office of Human Resources New Employee Checklist to assist in your first month as a UTA employee. This document provides a SSW specific New Employee Checklist to assist in your first week with the SSW.
Retirement Resources
Review useful resources for retirees on the Office of Human Resources website.
Staff request for FMLA
Contact UTA Human Resources at 817-272-5554 and complete this form to request Family and Medical Leave.
Paycheck
Login to UTShare - Employee Self Service to obtain a copy of your monthly earning statement similar to your paper check stub.
Paycheck profile (W-4)
Login to UTShare - Employee Self Service to update pay-check information such as number of exemptions, bank for direct deposit, etc.
W-2 Form
Login to UTShare - Employee Self Service to obtain a copy of your W-2 form.
Building Maintenance/Work Orders
Please reach out to the Dean’s Administrative Office if you detect any problems with building maintenance (lights, commode, air conditioning, etc.) Their staff will notify Facilities Services. If it is an emergency, please call 817-272-3181 (Dean’s Suite) or 817-272-3949 (Admin/Ops Manager) so that it can be reported as soon as possible.
Business Cards/Name Plates
After you attend the HR paperwork session, bring the stamped Paperwork Session Completion Form to Gina Gonzalez-Wilson. Faculty/Staff will receive a “New Faculty” or “New Staff” request form, from Gina, to fill out the information you want on your business cards. When the form is completed and returned, Gina will process the business cards, door plates, and name badge request.
Business Continuity
Past unexpected events on the campus such as floods, fires, and damaged server rooms, resulted in departments relocating operations, halting services, or suffering permanent data loss.
Business continuity is our preparation for these and other unexpected disruptions to continue to provide our essential services with as little disruption as possible.
Classroom Access and Support
Login to MyMav to view your assigned classroom. If you need technical support in your classroom, please call 817-272-1449.
Copier Codes
After you attend the HR paperwork session, bring the stamped Paperwork Session Completion Form to Gina Gonzalez-Wilson. Faculty/Staff will receive a “New Faculty” or “New Staff” request form, from Gina, to fill out your copier code choice. When the form is completed and returned, Gina will process your copier code request.
Official Letterhead & Envelopes
The SSW letterhead and envelopes should only be used for official school business. Printed letterhead can be found in the supply room in the Dean’s Suite copy room.
Guest Parking Pass Requests
To submit an online request for a guest parking pass to the Dean’s Administrative Office at least two business days in advance.
PowerPoint and other branded assets
Go to this page to find UTA branded PowerPoint templates, school logos, and branding guidelines. Go to this page to find School of Social Work branded PowerPoint templates, logos, and branding guidelines.
Records and Information Management
The records management program assists university departments in the management of their records throughout the life cycle of those records. The life cycle stages of a record include creation, replication, distribution, processing, storing, retrieving, and final disposition.
Conference Room Reservations
Submit this form at least five business days in advance to reserve a conference room for your next meeting/event.
Out-of-state per diem rates
Domestic Travel: Go to this website to find out-of-state per diem rates. International Travel: International travel utilizes the DOD per diem tables to establish daily limits above which receipts will be required. All receipts are required to be converted to U.S. Dollars. Reference International Travel (Procedure BF-T-PR2) for method to submit the required information.
RTA/Request for Travel Authorization
Click here to access the RTA form. Please complete and submit to Accounting in the Dean’s Suite at least 2 weeks prior to travel dates. Consult this page for further guidelines on Travel.
Student travel policy
Review the guidelines and access required forms for Student/Group travel.
Transportation policy
Click here to access current UTA travel policies and procedures.
Travel
Go to the Travel section on the Division of Business Affairs website for all forms and links.
Travel Agencies, Airfare, Car Rentals and Hotels
Go to this page for information about the two travel agencies authorized by the UT System to book airline flights and direct bill the University. You can also find where to look for car rental agencies and hotels that have contracted rates with the State of Texas and UT System.
Travel reimbursements
Login to UTShare - Employee Self Service to complete your Expense Report post-travel. Procedure 2-90 provides detailed information on completing required documentation for travel reimbursements.
Traveler Checklist
Here is a helpful traveler checklist. This is not required to be used. It is given to assist you in planning before travel.
UTA Travel Policy
Go to this section of the Division of Business Affairs website for university rules and guidelines related to travel.
Vehicle Rental Tax Exemption Certificate
Download and complete this form if you pay for your rental car using a personal credit card instead of direct billing.
IT Support
IT support is provided by the Office of Information Technology. Please submit a ServiceNow Self-Service Ticket for technical support. You can call the Help Desk Main Office at (817)272-2208. The Help Desk can also be contacted via live chat or email: helpdesk@uta.edu.
Department Equipment Replacement and Upgrade Policy
Review the policy for department equipment replacement and upgrade guidelines set forth by UTA.
Technology Guide for New Faculty
This guide provides information to new faculty members about the SSW standards of practice for technology equipment, software, and hardware.
Media/Software Requests
All media/software purchase(s) require pre-approval. To request approval, please go to: https://uta.service-now.com/selfservice/.
If you have any questions on how to complete the form email SSW IT at sswit@uta.edu. You can also review the Software Review and Approval Process.
Software Review and Approval Process
In order to maintain compliance with all Federal, State and UT System regulations regarding accessibility and data security, a process has been established by the Office of Information Technology and the Information Security Office to ensure all software, cloud-based tools and applications, and on-line databases accessed by faculty, staff or students are reviewed and adhere to these requirements.
Information Security Office
The Information Security Office fosters best practices for preventing unauthorized access or changes to information or information systems, and ensures that both are available to individuals who have a need-to-know.
SSW RSA/IDC/FDF Policies
The School of Social Work "Faculty Research Supplemental Award", "IDC", and "Faculty Development Fund" policies apply to all Full-Time faculty as outlined in the document.
Faculty Forms
Go to this section of the Office of the Provost website for commonly used faculty forms.
Office of Research and Professional Development
The Office of Research and Professional Development serves as a nexus for a variety of services and supports to foster the research productivity of our faculty and students while also enhancing the research capacity of our community partners.