forms
Accounting Services
BF-AS-F1 Texas Sales and Use Tax Exemption Certification
BF-AS-F2 Request for Taxpayer Identification Number and Certification
BF-AS-F5 Restrictive Payee Stamp Form
BF-AS-F7 Initial Recharge Rate Request Form
BF-AS-F9 Cost Center and Project Statements Reconciliation and Acknowledgment
BF-AS-F-10 Request for New Cost Center
BF-AS-F-11 Custodian and Working Fund Authorization
BF-P-F16 Payment Approval Voucher
BF-P-F17 Departmental Deposit
BF-P-F18 Cash Receipt
BF-P-F19 Restrictive Endorsement Stamp
Distribution Services
University staff can complete the Distribution Services Online Work Request Form to submit a request for the following:
- Table and chair rentals
- Event set-ups
- Furniture moves
- Non-asset surplus pick-ups
- Document destruction
BF-DS-F3 Record Disposition Log
BF-DS-F4 Asset Information Form
Inventory Services
The Asset Transfer Workflow function in UT Share has replaced the following forms:
- BF-INV-F5 Inventory Transaction
- BF-INV-F6 Removal of Equipment from University Campus
Inventory Contacts who have completed training and received the Asset Transfer Requestor role in UT Share are able to submit requests for the following:
- Transfers between departments
- Removals
- Returns
- Transfers to Surplus Property
Please contact inventory@uta.edu with any questions.
BF-INV-F1 Lost or Missing University Inventory Report Form
BF-INV-F3 The University of Texas at Arlington (UTARL) State Property Transfer Request
BF-INV-F4 The University of Texas at Arlington (UTARL) Asset Transfer Receipt
Payroll
BF-P-F1 Departmental Payroll Voucher
BF-P-F3 Hourly Employee Time Record
BF-P-F6 Statement for Foreign National Honoraria Recipients
BF-P-F9 Departmental Vacation Holiday Payroll Voucher
Authorization of Professional Services (APS) Forms
APS forms must be completed using Adobe Sign and no other methods are accepted. See this announcement on OIT News for more information about this change.
APS forms are not available for download.
There are four templates for APS forms stored inside of Adobe Sign. Preparers need to follow the steps below to access the templates. A video tutorial for each template is provided.
How to Use APS Forms
- Review instructions
- Complete the Adobe Sign course
- Decide which template fits your use case and watch the applicable tutorial:
- BF-P-F11: Version A UTA Employee [Watch tutorial for version A]
- BF-P-F11: Version B Independent Contractor [Watch tutorial for version B]
- BF-P-F11: Version C UTA Employee Grant Funded [Watch tutorial for version C]
- BF-P-F11: Version D Independent Contractor Grant Funded [Watch tutorial for version D]
- Search for the template within the Adobe Sign application
- Prepare and send the form using Adobe Sign
- Email completed forms with all signatures to aps@uta.edu
BF-P-F21 Check Distribution Form
ProCard and Gasoline Card Forms
BF-PGS-F3 Texas Sales and Use Tax Exemption Certification for Amazon
BF-PGC-F2 Cardholder (ProCard) Agreement Form
BF-PGC-F3 Gift Certificate Expense Form
BF-PGC-F5 Purchasing Card Carry Over Transaction Log and Example Form
BF-PGC-F6 Purchasing Card Transaction Log
BF-PGC-F8 New Cardholder Account Form
BF-PGS-F16 Lost or Unavailable Receipt Form
Procurement
BF-PGS-F3 Texas Sales and Use Tax Exemption Certification for Amazon
BF-P-F-16 Payment Approval Voucher
BF-PGC-F3 Gift Certificate Expense Form
BF-PGS-F5 Official Occasion Expense Form
BF-PF-F2 RFP or RFQ Review Checklist
BF-PF-01 Vendor Reference Survey
BF-PF-03 Contract Closeout Checklist
Purchase of Goods and Services
BF-PGS-F1 Exclusive Acquisition Justification Form
BF-PGS-F3 Texas Sales and Use Tax Exemption Certification
BF-PGS-F4 Gift Certificate Expense
BF-PGS-F5 Official Occasion Expense Form
BF-PGS-F6 Asset Information Form
BF-PGS-F7 University Issued Cell Phone Request Form
BF-PGS-F8 Cell Phone Acceptance Form
BF-PGS-F9 Lost or Missing University Inventory Report Form
BF-PGS-F10 Request for Proposal (RFP) / Request for Qualifications (RFQ) Initiation Form
BF-PGS-F-11 eShipGlobal Access Request Form
BF-PGS-F12 Vendor Direct Deposit/ Advance Payment Notification Authorization
BF-PGS-F15 Procurement Services Purchase Order Change Request
BF-PGS-F16 Lost or Unavailable Receipt Form
Travel
BF-T-F2 Texas Hotel Occupancy Tax Exemption Certificate
BF-T-F3 Non-Overnight Mileage Detailed Report
BF-T-F6 Non Employee Expense Reimbursement
BF-T-F8 Travel Non-Travel Expense Cover Sheet
BF-T-F9 Alternate Airfare Request Form
BF-AS-F3 Texas Sales and Use Tax Exemption Certification
BF-PGS-F5 Official Occasion Expense Form