Travel News

The Office of Disbursements is pleased to announce the introduction of BF-T-PO-1 Travel and Duty of Care Policy that will be effective July 12, 2024. This new policy is designed to recognize the important role travel plays in advancing the educational and research missions of UTA. The table below describes the new guidelines and a brief explanation of the changes. The complete BF-T-PO-1 Travel and Duty of Care Policy will be available July 12 on the Policies and Procedures website. All updated travel guidelines can also be found in the Travel Guideline Library on July 12. Please take a moment to review the policy and its changes when they are available.

FORMER PROCEDURE	FORMER TITLE	NEW GUIDELINE	NEW GUIDELINE TITLE	SUMMARY OF UPDATE
BF-T-PR-13	Travel Card Procedure	DIS-T-GL1	Travel Card - All Fund Types	Removed 3 trip requirements to apply for a Travel Card. BAET Exception is only needed to raise the monthly limit when the request is over the maximum of $10,000.
BF-T-PR-01	Travel Authorizations, Travel Cash Advance, Travel to Washington D.C. - Local & State Appropriated Funds	DIS-T-GL2	Pre-Travel Requirements - All Fund Types	Updated account code for cash advance repayment to 11704. Changed responsibility of state-funded international staff Travel Authorization approval to Associate VP for Business Affairs & Controller
BF-T-PR-03	Meals, Lodging, and Misc. Travel Expenses for Contiguous U.S. Travel - Local Funds Only	DIS-T-GL3	Contiguous United States Travel - Local Funds Only	No change
BF-T-PR-02	International Travel - Local & State Appropriated Funds	DIS-T-GL4	Outside Contiguous United States Travel - All Fund Types	Changed responsibility of state-funded international staff Travel Authorization approval to Associate VP for Business Affairs & Controller
BF-T-PR-10	Travel Using State Appropriated Funds	DIS-T-GL5	Travel Using State Appropriated Funds	No change
BF-T-PR-08	Travel Agencies and Concur	DIS-T-GL6	Travel Agencies and Concur - All Funds Type	No change
BF-T-PR-05	Transportation Options in Travel Status	DIS-T-GL7	Transportation Options in Travel Status - All Fund Types	Removed form BF-T-F9 as a requirement for alternate airfare.
BF-T-PR-11	Non-Employee Travel	DIS-T-GL8	Non-Employee Travel - Local Funds Only	No change
BF-T-PR-04	Student Group & Organization Travel	DIS-T-GL9	Student Group & Organization Travel - Local Funds Only	No change
BF-T-PR-09	UTA Athletics Team Travel and Expenses	DIS-T-GL10	UTA Athletics & Campus Recreation Team Travel & Expense	Inclusion of Campus Recreation
BF-T-PR-06	Travel Reimbursement - Timelines & Receipting	DIS-T-GL11	Travel Reimbursement - Timelines & Receipting - All Fund Types	Updated Executive Cabinet Titles