Staff Remote Work Agreements
Last updated 01/12/2024
Overview
An employee is performing remote work when there is a department-approved work schedule that includes working at a non-UTA site on a consistent regularly-scheduled basis.
Remote work is not when an employee has a temporary adjustment to a work schedule that is made to permit staff to work remotely on a non-routine basis.
This policy does not apply to remote work associated with field activity of staff who must perform duties in the field as a part of their jobs pertaining to research or teaching activity.
Types of primary remote work arrangements include, but are not limited to, one or a combination of the following:
- Primarily Remote Work Week - The employee works remotely for the entire work week on a regular basis.
- Hybrid Remote - The employee is approved to work remotely for certain days during a work week and works on site for the other days.
- Fully Remote from Hire Date - This is by exception only. Managers must receive approval for these remote work arrangements from the Dean/Vice President and the Chief Human Resources Officer prior to job advertisement.
Notes
- Remote work agreements should be reviewed on an ongoing basis to ensure that the arrangement meets the department’s needs and complies with all requirements.
- There is no remote work agreement form for student employees.
- If you would like to change your remote work schedule after approval, your department may submit a revised RWA no later than one week prior to the start of the new schedule. Please include a reason for the change. ***If you plan to request a different schedule for the period of June 1 through August 31, please submit your request no later than May 24th.
Process
- Meet with your supervisor to discuss your preferred arrangement.
- If you plan to work standard-length workdays on campus five days per week, please email audrey.halvorson@uta.edu so the Dean’s Office has a record of your schedule. You do not need to complete an RWA form.
- If you plan to work remotely for any part of any day of the week on a consistent basis, proceed to step 2.
- Complete the Remote Work Agreement and review it with your supervisor.
- If your supervisor is not the department chair, please also have your chair sign.
- Email the signed form to audrey.halvorson@uta.edu for the Dean’s review no later than August 31. Once the Dean has made a determination, Audrey will email your department.
Forms/References
- Staff Remote Work Agreement form
- Manager Toolkit for assessing remote workers
- Remote Work Policy (HOP)