Vacation Leave FAQ
Service Audience:
- New Employee
- Current Employee
The most fun type of leave, Vacation Leave is a way to plan time off to rest, relax, or go on an adventure.
Vacation leave will accrue but may not be utilized until the employee has completed six months of continuous state service (at UTA or another state institution). Once an employee has completed six months or more of continuous State employment that person is eligible to take vacation leave as it is earned upon reemployment. Vacation leave should be requested in advance in accordance with departmental policies and supervisory approval. Students employed in positions, which require student status as a condition of employment, are not eligible for vacation leave.
Vacation leave may not be granted until the employee has completed six months of continuous service, although it will accrue during that period. Once an employee has completed six months or more of continuous State employment that person is eligible to take vacation leave as it is earned upon reemployment. Vacation leave should be requested in advance in accordance with departmental policies and supervisory approval. Students employed in positions, which require student status as a condition of employment, are not eligible for vacation leave.
An eligible full-time employee accrues vacation leave and may carry it forward from one fiscal year to the next in accordance with the schedule set by State law and detailed below.
| Length of State Service | # Hours Accrued Per Month For Full-time Employment | Maximum Allowable Carryover |
|---|---|---|
| Less than 2 years | 8 | 180 |
| At least 2 but less than 5 years | 9 | 244 |
| At least 5 but less than 10 years | 10 | 268 |
| At least 10 but less than 15 years | 11 | 292 |
| At least 15 but less than 20 years | 13 | 340 |
| At least 20 but less than 25 years | 15 | 388 |
| At least 25 but less than 30 years | 17 | 436 |
| At least 30 but less than 35 years | 19 | 484 |
| At least 35 years or more | 21 |
532 |
An eligible part-time employee accrues vacation leave on a proportionate basis. The maximum amount of vacation leave a part-time employee may carry forward from one fiscal year to the next is also on a proportionate basis.
If an employee has completed at least six months of continuous state service, the employee will be paid for any accrued and unused vacation upon transfer to a position which does not accrue vacation, or upon termination unless transferring to another state agency with no break in service. If an employee has not completed six months of continuous state service, they are not eligible to be paid for accrued vacation.
The department is responsible for completing a Departmental Vacation/Holiday Payroll Voucher, and sending it to the Payroll Office. Questions about this form or process can be sent to Payroll, a division of Business Affairs.