Course cancellation requests will be approved automatically by Registrar’s office when course enrollment is at zero; no form needs to be filled out. If students are enrolled in the course to be cancelled, the following steps should be taken:

Advisor review of cancellation effects on each enrolled student’s degree progress and graduation status (as well as financial aid implications);

1. Consideration of alternate course options (including substitutions or independent studies) for each enrolled student;
2. Communication to enrolled students of need to cancel the course and options available to each student (alternate courses, substitutions, independent studies). Follow-up communication via multiple modalities may be necessary with students who do not immediately respond. Record communication attempts in Centralized Advising Records.
3. Submission of course cancellation request form with information addressing the completion of steps 1-3 above and overview of options communicated to students.
   • Faculty/Staff Academic Class Change Request Form – Office of Records and Registration – The University of Texas at Arlington

The above steps should be initiated no fewer than five business days before the scheduled start date for the course to allow adequate time for students to adjust schedules.

Students slated for same-term graduation who are enrolled in a course being considered for cancellation must be accommodated via means that do not negatively affect completion of degree requirements or delay their graduation.