UTShare HR Info
This section contains training documentation for the Human Resources modules of UTShare.
UTShare is the University’s system of record for time reporting and absence management. It is used to enter and review time worked, submit leave requests, and support standardized timekeeping practices across the University.
Access and Navigation
Training Guide - UTShare Employee Timekeeping
Process Guide - Introduction to Timekeeping
Job Aid - Access Timesheet
Time Entry
Process Guide - Casual and Temporary Employees Time and Leave Procedures
Process Guide - Non-Exempt Employees Time and Leave Procedures
Process Guide - Student Worker and Work-Study Employees Time and Leave Procedures
Job Aid - Clocking In
Job Aid - Clocking Out
Job Aid - Crossover Shifts – Shifts That Cross Midnight
Timesheet Review
Process Guide - Administrative and Processional Time and Leave Procedures
Process Guide - Exempt Employees Time and Leave Procedures
Process Guide - Faculty Time and Leave Procedures
Job Aid - Access Timesheet
Job Aid - View Payable Time
Comp Time
Job Aid - Exempt: Input Earned Straight Comp Time
Job Aid - Exempt: Use Earned Straight Comp Time
Job Aid - View Comp Time Balances
Job Aid - View Comp Time in Compensatory Time Tile
Leave and Accruals
Job Aid - Submit Leave Request
Job Aid - Cancel Leave Request
Job Aid - View Absence Balances
Job Aid - View Leave Requests
UTShare Timekeeping resources for Timekeepers and Managers are under development. This page will be updated as resources are released.
Position and Workforce Management
Training Guide - Position and Workforce Management
View Position Information
Job Aid - View Current Position InformationJob Aid - View Position Funding
Job Aid - View Current Job Information for an Incumbent
Job Aid - View Job History
New Appointment Forms
Job Aid - New Position RequestJob Aid - Add New Faculty Contract
Job Aid - Add New Assignment
Change Forms
Job Aid - Pay Rate Change
Job Aid - Modify Position
Job Aid - Position Funding Change
Job Aid - Transfer Within Institution
End Forms
Job Aid - Employee Termination
Job Aid - End Assignment
Job Aid - Add New Zero-Dollar Assignment
LOA Forms
Job Aid - Leave of Absence Request
Manage eForm Approvals
Reporting Tools
Training Guide FMS and HCM Reporting ToolsTraining Guide Run Control ID
Commonly Used Queries
Common UTShare Queries