UTShare is the University’s system of record for time reporting and absence management. It is used to enter and review time worked, submit leave requests, and support standardized timekeeping practices across the University.

Access and Navigation

Training Guide - UTShare Employee Timekeeping
Process Guide - Introduction to Timekeeping
Job Aid - Access Timesheet

Time Entry

Process Guide - Casual and Temporary Employees Time and Leave Procedures 
Process Guide - Non-Exempt Employees Time and Leave Procedures
Process Guide - Student Worker and Work-Study Employees Time and Leave Procedures
Job Aid - Clocking In
Job Aid - Clocking Out
Job Aid - Crossover Shifts – Shifts That Cross Midnight

Timesheet Review

Process Guide - Administrative and Processional Time and Leave Procedures
Process Guide - Exempt Employees Time and Leave Procedures 
Process Guide - Faculty Time and Leave Procedures 
Job Aid - Access Timesheet
Job Aid - View Payable Time

Comp Time

Job Aid - Exempt: Input Earned Straight Comp Time
Job Aid - Exempt: Use Earned Straight Comp Time
Job Aid - View Comp Time Balances
Job Aid - View Comp Time in Compensatory Time Tile

Leave and Accruals

Job Aid - Submit Leave Request 
Job Aid - Cancel Leave Request
Job Aid - View Absence Balances
Job Aid - View Leave Requests

UTShare Timekeeping resources for Timekeepers and Managers are under development. This page will be updated as resources are released.

Position and Workforce Management

Training Guide - Position and Workforce Management

View Position Information

Job Aid - View Current Position Information
Job Aid - View Position Funding
Job Aid - View Current Job Information for an Incumbent
Job Aid - View Job History

New Appointment Forms

Job Aid - New Position Request
Job Aid - Add New Faculty Contract
Job Aid - Add New Assignment

Change Forms

Job Aid - Add Additional Pay
Job Aid - Pay Rate Change
Job Aid - Modify Position
Job Aid - Position Funding Change
Job Aid - Transfer Within Institution

End Forms

Job Aid - Employee Retirement
Job Aid - Employee Termination
Job Aid - End Assignment
Job Aid - Add New Zero-Dollar Assignment

LOA Forms

Job Aid - Return Employee From Leave
Job Aid - Leave of Absence Request

Manage eForm Approvals

Job Aid - Manage eForms Approvals

Reporting Tools

Training Guide FMS and HCM Reporting Tools
Training Guide Run Control ID

Commonly Used Queries

Common UTShare Queries