Current, Pending and Other Support

Many sponsoring agencies request information on an investigator’s existing or pending research support as part of a proposal to or during the pre-award process of external funding agencies. Sometimes called “Current and Pending Support” (CP) or “Other Support” (OS) this section of a proposal or just in time submission requests information on current funding and pending proposals the CP/OS document should be complete, current, and accurate at the time submitted to an agency. Changes to the CP/OS of an investigator will happen frequently and documentation submitted should always reflect the most up to date information. The sponsoring agencies use this document to determine the feasibility of the successful completion of the proposed research given the availability of the researcher’s time, current funding levels, potential conflicts of interest. It is meant to provide full transparency and disclosure of all research activities, foreign and domestic.

Recent changes and clarifications from the National Science Foundation (NSF), National Institutes of Health (NIH) and the Department of Energy (DOE) have required changes to the form and format of this information.  

According to federal agencies, the changes are designed to make the information collected to be consistent across agencies.  For example, only NIH requested a summary and an overlap statement.  With the changes that NSF recently released contained in PAPPG 22-1, there is a requirement for overlap statements and a summary of each research project listed.   Most federal sponsors also have specific requirements for the disclosure of Foreign Interests related to an investigator’s research endeavors.  

Senior and Key Personnel on most federal projects are required to report information about their Current and Pending, or Other Support, irrespective of whether there is a payment of salary.

There are a few differences between sponsors, most will include the following:

  • All current awards
  • All pending proposals
  • Resources and/or financial support from all foreign and domestic entities that are available to the researcher.
    • Financial support of laboratory personnel
    • Provision of high value materials that are not freely available
    • Consulting agreements when the researcher is conducting research as part of the consulting activity.
    • In-kind contributions like space, equipment supplies, or employees/students supported by an outside source.

If there is an agency specific question, please email ogcs@uta.edu

It is the responsibility of each individual researcher to ensure that the report of CP/OS is complete and accurate to the best of their knowledge. Researchers should update and maintain their current and pending or other support documentation.  When in doubt, err on the side of inclusion when completing Current and Pending or Other Support documentation.

Links for further information:

 

NSF has published a revised version of the NSF Grants.gov Application Guide (NSF 21-084 and the Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 22-1) with updated information on the submission of Current and Pending Support.  

Current and Pending Support – Current and pending support information must be provided through an NSF-approved format for all individuals designated as senior personnel on the proposal. Current and pending support information includes any proposals currently under consideration, the project being submitted, current projects and in-kind support that is either provided directly to the individual, or to the individual through their organization in support of or related to that individual’s research endeavors. This includes all resources made available to an individual in support of and/or related to all his/her research efforts, regardless of whether they are in direct support of the proposed project or have monetary value, such as in-kind support. Funding considered “confidential” must also be disclosed.

In-kind contributions such as office/laboratory space, equipment, supplies, employees, students that are intended for use on the project being proposed to NSF, must be included as part of the Facilities, Equipment and Other Resources section of the proposal, and need not be replicated in the current and pending support submission. In-kind contributions not intended for use on the project/proposal being proposed must be reported as Current and Pending Support. If the time commitment or dollar value is not readily ascertainable, reasonable estimates should be provided. 

Effective for all new NSF awards and funding amendments to existing NSF awards made on or after October 5, 2020, NSF has modified the Terms and Conditions of Award to include Article 38. Article 38 requires the disclosure of current support or in-kind contribution information that was not included as part of the proposal submission process. Institutions will have 30 calendar days of the identification to report undisclosed current support or in-kind contribution information using the “Other Request” category, in the Notification and Request Module, in Research.gov.

Links for more information:

All Department of Energy (DOE) and National Nuclear Security Administration (NNSA) funding opportunity announcements (FOAs) for research, development, and demonstration (RD&D) financial assistance activities and awards issued in response to specific FOAs must incorporate consistent current and pending support requirements as summarized below. 

DOE and NNSA investigators, preparers, and reviewers should ensure that they are using the most current version of the FOA and guidelines, and carefully review the current and pending support requirements.

For researchers, current and pending support includes all resources made available to a researcher in support of and/or related to all their professional RD&D efforts, including resources provided directly to the individual or through the organization, and regardless of whether they have monetary value (e.g., even if the support received is only in-kind, such as office/laboratory space, equipment, supplies, or employees).

This includes resource and/or financial support from all foreign and domestic entities, including but not limited to, gifts provided with terms or conditions, financial support for laboratory personnel, and participation of student and visiting researchers supported by other sources of funding.

Foreign Government-Sponsored Talent Recruitment Program - Defined as an effort directly or indirectly organized, managed, or funded by a foreign government, or a foreign government instrumentality or entity, to recruit science and technology professionals or students (regardless of citizenship or national origin, or whether having a full-time or part-time position).

Some foreign government-sponsored talent recruitment programs operate with the intent to import or otherwise acquire from abroad, sometimes through illicit means, proprietary technology or software, unpublished data and methods, and intellectual property to further the military modernization goals and/or economic goals of a foreign government.

Many, but not all, programs aim to incentivize the targeted individual to relocate physically to the foreign state for the above purpose. Some programs allow for or encourage continued employment at U.S. research facilities or receipt of federal research funds while concurrently working at and/or receiving compensation from a foreign institution, and some direct participants not to disclose their participation to U.S. entities. Compensation could take many forms including cash, research funding, complimentary foreign travel, honorific titles, career advancement opportunities, promised future compensation, or other types of remuneration or consideration, including in-kind compensation.

Senior/key personnel – Defined as an individual who contributes in a substantive, meaningful way to the scientific development or execution of a RD&D project proposed to be carried out with a DOE award. DOE has designated any individual who meets the definition of senior/key personnel as a covered individual responsible for completing a current and pending support disclosure. DOE may further designate covered individuals during award negotiations or the award period of performance.

Disclosure requirements - Applicants must include current and pending support disclosures for each principal investigator (PI) and other senior/key personnel named in the application. After selection and during the life of the award, if there are changes to or additions of PIs or other senior/key personnel, such person(s) must also submit current and pending support disclosures within 30 days of joining the project team, or on a timeline consistent with the program office instructions. Also, for all PIs and other senior/key personnel, if there are changes to the previously submitted current and pending support disclosures, the individuals must update their disclosures within 30 days of the change, or on a timeline consistent with the program office instructions.

Current and pending support must include the following items:

  • The sponsor of the activity or the source of funding
  • The award or other identifying number
  • The title of the award or activity. If the title of the award or activity is not descriptive, add a brief description of the research being performed that would identify any overlaps or synergies with the proposed research.
  • The total cost or value of the award or activity, including direct and indirect costs and cost share. For pending proposals, provide the total amount of requested funding.
  • The award period (start date – end date).
  • The person-months of effort per year being dedicated to the award or activity

Details of any obligations, contractual or otherwise, to any program, entity, or organization sponsored by a foreign government must be provided on request to the applicant institution or DOE. Supporting documents of any identified source of support must be provided to DOE on request, including certified translations of any document.

Each current and pending support disclosure must be signed and dated and include the following certification statement:

  • I, [full name and title], certify to the best of my knowledge and belief that the information contained in this Current and Pending Support Disclosure Statement is true, complete, and accurate. I understand that any false, fictitious, or fraudulent information, misrepresentations, half-truths, or omissions of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims, or otherwise. (18 U.S.C. §§ 1001 and 287, and 31 U.S.C. 3729-3733 and 3801-3812). I further understand and agree that (1) the statements and representations made herein are material to DOE’s funding decision, and (2) I have a responsibility to update the disclosures during the period of performance of the award should circumstance change which impact the responses provided above.

If the fillable PDF NSF format is used, the individual must still include a signature, date, and a certification statement using the language included in the paragraph above. If the online version is used in SciENcv, a signature, date, and a certification statement must be attached until the SciENcv website automatically attaches a certification statement.

Source: https://www.energy.gov/management/pf-2022-32-department-energy-current-and-pending-support-disclosure-requirements

As part of the National Defense Authorization Act for FY 2019, the Department of Defense (DOD) was directed to ensure that academic institutions that participate in defense research and engineering activities have their key personnel (funded and unfunded) make full disclosure of the following Other Support information: 

  • “A list of all current projects the individual is working on, in addition to any future support the individual has applied to receive, regardless of the source.
  • Title and objectives of the other research projects.
  • The percentage per year to be devoted to the other projects.
  • The total amount of support the individual is receiving in connection to each of the other research projects or will receive if other proposals are awarded.
  • Name and address of the agencies and/or other parties supporting the other research projects.
  • Period of performance for the other research projects.”

All DOD Notice of Funding Opportunities for research and related activities will require that you disclose this information at the proposal stage. The information should cover all previous (award period ending within the past 5 years), current and pending other support. You should identify where there is possible overlap between the proposal you are submitting, and the above other support. 

Visit the Office of the Under Secretary of Defense for more infomation.

The NIH issued a notice (NOT-OD-21-073)on March 12, 2021, 2021 that updated biosketch and other support format pages and instructions are available for use in applications, Just-in-Time (JIT) Reports, and Research Performance Progress Reports (RPPRs).

Notably:

  • Section D "Research Support" of the Biographical Sketch Format Page has been removed. Applicants may include information about ongoing and completed research projects they want to draw attention to within the Personal Statement, Section A.
  • The Other Support format page has been reorganized to separate funded projects from in-kind contributions.
  • A Signature Block has been added to the Other Support format page for the PD/PI or Other Senior/Key Personnel to certify the accuracy of the information submitted. Each PD/PI or senior/key personnel must electronically sign their respective Other Support form as a PDF prior to submission.

Use of the new format pages is preferred immediately and required for due dates and submissions on or after January 25, 2022 (NOT-OD-21-110).  

Failure to follow the appropriate formats on or after January 25, 2022 may cause NIH to withdraw applications or delay consideration of funding. 

Applicants and recipients remain responsible for disclosing all research endeavors regardless of the version of the forms used, including:

  • If asked by NIH staff, supporting documentation, which includes copies of contracts, grants or any other agreement specific to senior/key personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support. If the contracts, grants or other agreements are not in English, recipients must provide translated copies. 
  • Immediate notification of undisclosed Other Support. When a recipient organization discovers that a PI or other Senior/Key personnel on an active NIH grant failed to disclose Other Support information outside of Just-in-Time or the RPPR, as applicable, the recipient must submit updated Other Support to the Grants Management Specialist named in the Notice of Award as soon as it becomes known.

Links for more information: