UTA Research Info Sheet

Proposal Submissions

For PI's submitting a proposal, please find the specialist assigned to your department.

Authorized Signatures & Administrative Personnel

Per The University of Texas System Rules and Regulations of the Board of Regents Rule: 10501,  only authorized officials assigned by the President may commit the University to an 
external project:

Dr. Kate Miller, Vice President for Research and Innovation
Jeremy Forsberg, Assistant Vice President for Research
Sarah Panepinto, Director for the Office of Grant and Contract Services

Cognizant Audit Agency

Department of Health and Human Services (DHHS)
HHS Representative: Shon Turner
Division of Cost Allocation
Program Support Center
Financial Management Service
Central States Field Office
1301 Young Street, Room 732
Dallas, Texas 75202
Phone: 214-767-3261
Fax: 214-767-3264

Indirect Cost Rates - Facilities and Administration

The new rate agreement is effective 9/19/2022 and will be applicable to any new or renewing proposals submitted. Existing awards or continuations to existing awards will retain the indirect rate in place for the award over the life of the project.   

The new indirect rates in effect now and to be incorporated in new proposals are as follows:


54.5% for on-campus research until 8/31/23, increases to 56% on 9/1/23


52.5% for instruction


35% for other sponsored activities


26% off-campus rate for all sponsored projects (where rent is specifically allocated as a direct cost).

MTDC includes all budget costs excluding capital equipment and equipment fabrication, capital expenditures, rental costs, STEM tuition, scholarships and fellowships, participant support costs and subcontract amounts in excess of $25,000 (indirect is calculated on the first $25,000 of each subcontract). The "Off-Campus" rate is used when the activity is performed in facilities not owned or maintained by UTA and rent is directly allocated to the project for the use of those facilities Actual costs will be apportioned between on-campus and off-campus components. Each portion will bear the appropriate rate.

Current Facilities & Administration Agreement

Different fringe benefit rates are estimated for different types of employees at the University of Texas at Arlington.  The rates are subject to change at the beginning of each fiscal year and cover costs such as health insurance, worker's compensation and retirement contributions. Fringe benefits are direct costs related to the amount of salary that is requested.  These are not to be confused with F&A costs (see below). Currently, we estimate fringe benefit rates at 30% for faculty and staff and 20% for graduate students and 8.3% for undergraduate students, part-time and hourly employees.  These estimates are used for budgeting purposes, actual fringe benefit expenses will be assessed to the project account as they are incurred.

Direct costs calculated as a percent of salaries and wages. Please contact Research Administration for further clarification.

Faculty / Staff / Research Associate / Post Doc.: 30%

Graduate Research Assistants / Graduate Teaching Assistant: 20%

Undergraduate Students / Part-time / Employee Consulting: 8.3%

Additional Information and Numbers Required for Some Proposals

  • AAALAC Accreditation, Unit: 001486 
  • Animal Welfare Assurance Number, OLAW: A3169-01
  • Commercial and Government Entity (CAGE) Code: 2N798
  • Congressional District: TX-025
  • Data Universal Number System (DUNS Number): 06-423-4610 (UTA's Primary Number)
  • Department of State DDTC Registration, Registrant Code: M22277
  • DHHS Entity Number: 1 756 00 0121 A1
  • Federal Employer ID Number: 75-6000121 (Non-profit Institution; IRS Letter on file in OGCS)
  • FICE, OPE ID# or Title IV Inst. Code: 003656
  • Human Subjects Federalwide Assurance Number, OHRP: FW00001762
  • J-1 Visa Number: P-1-5968
  • NAICS Code: 611310
  • NSF Organization Code: 0036566000
  • SAM Unique Entity ID (UEI): LMLUKUPJJ9N3 
  • State Vendor ID: 37147147146000
  • SIC: 8221
  • State Senate District: 9
  • State Representative District: 94
  • Texas Education Code: 68.02
  • USDA Animal Welfare Act Registration Number: 74-R-0075