Search for funding opportunities. Refer to the Find Funding page.  

Email PreAward, or call us at extension 22105.

At least 15 business days before the proposal due date, complete a PREP Form or email PreAward with a description of your proposal, the submission deadline, and a link to the FOA/RFP. You will then be assigned a Preaward specialist.

Begin writing. Follow the sponsoring agency guidelines (usually in “Request for Proposal [RFP]”, “Program/Funding Announcement”, “Guides” etc.) Guidelines will include format and font requirements. Check for Sponsor or Program Specific Submission Instructions Other helpful Links: Organizing and Writing the Proposal

Create your budget. Please contact PreAward for assistance. You may also refer to Budget Development and STEM Tuition for additional help. Finalized budget needs to be submitted to OGCS 5 business days before the sponsor deadline. 

Review the agency's FOA for the required forms. Preaward will review the FOA and required forms for completeness.

Projects which involve biological safety, human subjects, animal subjects or other regulatory requirements must have approval from the appropriate Committee prior to submission of proposal. Review the Compliance Checklist for additional information.

 

BlueSheet

• Complete the blue sheet in Mentis
• Instructions
• Compliance Checklist

Cost Share (Word Template)

The Cost Sharing Authorization Form provides the necessary information for any proposal in which cost sharing is required by the funding agency guidelines. Required only if the University has committed a cost share within the proposal.

Online Conflict of Interest Form

Please use the online submission system to submit your Annual Conflict of Interest Form. You will need to login using your UTA NetID and password. 

 

Be sure to work with PreAward and have electronic documents ready for submission according to the Proposal Submission Deadlines:

• 5 Business Days Before Deadline: Submit all non-technical documents (budget, justification, biosketches, current & pending support, facilities/resources, internal forms, subaward documents) in final format to OGCS by 8 a.m.
• 3 Business Days Before Deadline: Submit all technical documents (project description, research plan, abstract, specific aims) in final format to OGCS by 8 a.m.

Complete regulatory requirements

Attach subaward documents

OGCS assigns a number to the proposal. Proposal is reviewed for:

1. Budget (Meets University and Agency guidelines)   
2. Format   
3. Completed representations and certifications   
4. Special Considerations   
5. Blue Sheet and Cost Share Form (checked for accuracy and approvals)

• Proposal is submitted for Institutional review and signature(s)   
• Proposal is submitted to the funding Agency in the required format (including required number of copies) by the most expeditious means to meet the deadline.   
• PI receives confirmation from OGCS that the proposal was submitted with record copies of signed approvals.

OGCS will notify the PI of Agency technical questions. PI will notify OGCS of any sponsor administrative or budget questions. PI is encouraged to contact OGCS for proposal status after submission.

The funding agency will either contact the PI directly or send the award document to OGCS. If the award document is sent to the PI, the PI should send it to OGCS so it can be fully executed. New: Award Process - Guide to UTA's Sponsored Research Agreement

Upon completion an account number is established and the PI is notified. CONGRATULATIONS!