Enter the requested information for the Principal Investigator.

Typically, the following individuals require approval from the  Vice President for Research or Director of GCS  to submit proposals through the university:

• Undergraduate or graduate students (some programs allow for their inclusion).
• Visiting professors (any rank).
• Visitors in a post doctoral position (less than one year appointment).
• Adjunct Professors.
• Anyone not in a permanent employee status (defined to be less than 50% time).

Citizenship 
Citizenship information is being requested solely for compliance purposes. Citizenship does not affect a PI or Co-I’s eligibility to submit a proposal. This information only serves to help UTA to comply with Export Control laws. If you have any questions, please do not hesitate to contact your specialist or the Office of Research Integrity and Compliance.

Please enter the same title that will be used on the proposal itself.

Choose a type of proposal from the drop-down list. If this is a renewal/continuation of, or a supplement to, an existing award, please enter the account number of the award. If a Human and/or Animal Subject protocol is pending or has been approved, the title MUST match that of the approved protocol (no exceptions).

This section is optional, but is helpful for setting up budgets and managing collaborations and should be used if there is a subcontract.

This section is reserved for the lead investigator at any external institution. For example, if a group from UTSW were participating in the research, the lead investigator would be listed here. 
Choose the method of funding for the collaborative institution. If they will be paid from funds awarded to UTA, they are considered “Subcontractors”. If they will be submitting a linked proposal, they are “Collaborators”. If they are not receiving any funding at all please select “Unfunded”. Please see Budget section, below, for an explanation of consultants.

The University of Texas at Arlington has in place a negotiated Indirect Cost (IDC) Agreement with the federal government through the Department of Health and Human Services (DHHS). The university’s standard rate is 51.5% of Modified Total Direct Costs. This rate should be used for all proposals unless the sponsor limits IDC or prohibits it altogether. For a reduced rate to be proposed the sponsor must specifically state the limitation in writing and it must be the stated policy for the company/agency for all sponsored research. If the research is conducted off-campus and rent is paid for the facilities as a direct cost to the project, the off-campus rate of 26% is applied. This rate does not apply to subcontracts.

If it is in the university’s best interest, a portion of IDC may be waived. Such a waiver must be sought and approved prior to submission of the proposal. Approval of a waiver may only be granted by the Vice President for Research. A reduction in IDC requires an adequate justification for the waiver to determine if it is in the best interests of the university. Documentation of such a waiver must be provided prior to submission. Sufficient time must be given for the consideration of the request. The request form for a reduced or waived IDC rate may be found within the BlueSheet in mentis.

Choose the IDC option applicable to your proposal from the drop-down list. Enter the applicable percentage rate in the “F&A Percentage Rate” field.

Enter the proposed start and end dates. Fill in the budget information based upon your request to the sponsor.

•  Salary consists of payments made to all faculty, staff, and students. Pay scales should be consistent for those used within your department and with Human Resources policies.
• Fringe rates are as follows: (insert estimated percentages when known)
•  M&O consists of all materials and supplies that cost less than $5,000 per unit or have a useful life of less than a year.
• Consultants are individuals not employed by UTA providing a service to the project. Human Subjects participating in research provide a service and are paid as consultants.
• Sub-Contracts may require some additional information. Please contact your specialist if you anticipate using subcontractors.
• Scholarships can only be provided under certain circumstances. Please contact your specialist before budgeting funds for scholarships.
• Tuition is not permitted on any federal research proposals and only in certain situations on other proposals. Again, please contact your specialist before budgeting funds in this area.
• Participant Support is provided to individuals not employed by UTA who may be participating in the research proposed. Participants are not required to provide services or receive payment contingent on an event. ONLY Students currently enrolled may be paid as Participant Support.
• Funds may be budgeted for travel as either foreign or domestic depending on sponsor limitations.
• Participant travel is generally used to reimburse people participating in the research for their travel costs to and from the research site.
•  Equipment consists only of items with a per unit price of $5,000 or greater and a useful life of one year or longer.
• Modified Total Direct Costs (MTDC) consist of the Total Direct Costs (TDC) less any fund for scholarships, tuition, equipment, participant support, participant travel, and the amount of each subcontract that exceeds $25,000.
• Facilities and Administration costs (F&A or IDC) are calculated by multiplying the MTDC by the percentage of IDC.
• Total Costs are the sum of the Total Direct Costs and the IDC.

This checklist is available to assist Investigators in clarifying any compliance issues with their proposal. If one of the items on the checklist is being used, please attach the completed checklist and route it with the Blue Sheet.

**Please print the Proposal Review and Certification sheet on blue paper**