The Military Critical Technical Data Agreement (DD 2345) is the institutional form the University fills out to register in the Joint Certification Program (JCP). Through the JCP, U.S. and Canadian defense contractors can apply for access to U.S. Department of Defense (DoD) or Canadian Department of National Defense (DND) unclassified export controlled technical data/critical technology on an equally favorable basis. The Joint Certification Office is staffed by DoD and DND staff that review and certify contractor applications submitted on the DD 2345.  

The University of Texas at Arlington's certification is principally used to facilitate either the exchange of export controlled technical data between defense contractors (i.e., between prime contractor and subcontractor) or the participation of University researchers in DoD/DND sponsored events (e.g., to discuss program requirements or present research findings). Under the JCP, data is sent to the recipient's Data Custodian named on the DD 2345 who is then responsible for ensuring that appropriate safeguards (controls) are put in place to prevent unauthorized disclosures and exports before releasing it to the end user (i.e., researcher). 

Note:  University faculty, staff, trainees, and students engaging in University supported activities are required by the JCP to use our institutional certification rather than register as an individual. The University’s institutional certification/approval is maintained by the Office of Regulatory Services.

Process:  All DD 2345-related questions and requests must be directed to the Office of Regulatory Services at regulatoryservices@uta.edu. Examples include, but are not limited to, requests to use UTA’s DD 2345 certification number, requests for a copy of the University's approved DD 2345, employment verification with DD 2345 authorization, and representations and certifications associated with sponsored programs proposals or awards.  

An approved Technology Control Plan (TCP) is required for all JCP data, regardless of format, that will be received or stored by UTA personnel. In certain cases, access to JCP data may also require a TCP. A TCP is not required for meeting participation unless the participant will be retaining notes, conference proceedings, presentations, etc. from the meeting that require safeguarding. A special abbreviated format for TCPs is available for DD 2345 situations (see instructions/link below).

Complete the Following Steps:

1. Does the sponsor/meeting organizer require a TCP? Will you receive or store export controlled/JCP data? Will you receive and bring back any materials for a meeting/conference requiring DD 2345 registration? If “yes” to any of these questions, complete the abbreviated DD 2345 TCP.
2. Submit your request (and DD 2345 TCP if applicable) to the Office of Regulatory Services (ORS) at regulatoryservices@uta.edu. ORS will provide you with the University’s DD 2345 certification number, and will process your DD 2345 TCP for approval, if applicable.
3. Follow the above steps for each project or meeting/conference requiring DD 2345 registration.

Regulations & Definitions:

Access to unclassified technical data may not be exported outside of the U.S. without an approval authorization or license under U.S. or Canadian export control laws. This also means that you cannot share any unclassified technical data to which you have access with any foreign nationals in the U.S.

U.S. Defense Directive 5230.25 defines unclassified technical data as any of the following:

• Technical data with military or space application
• Blueprints, drawings, plans, instructions, computer software or documentation
• Other technical information that can be used (or be adapted for use) to design, engineer, produce, manufacture, operate, repair, overhaul, or reproduce any military or space equipment or technology concerning such equipment