Researchers, faculty, staff, and students engaged in human subjects research may be required to complete one or more compliance training courses before participating in research activities. These training requirements support compliance with federal regulations, university policies, and best practices for ethical and responsible research.

Most required training is completed through Mentis or the CITI Program. Review the requirements below and ensure your certifications remain current.

Training Requirements at a Glance

Estimated Time reflects the approximate time needed to complete the required training content.

Training Completed in Mentis

The following requirements are completed in UTA’s Mentis system. Review each requirement below, then use the access and renewal instructions at the end of this section.

Human Subjects Protection (HSP)

Estimated Time: 120 minutes
Renewal: Every 3 years

Human Subjects Protection Training is required for all personnel involved in human subjects research. Training records remain valid for three years from the completion date.

Course Name:
Human Subjects Protection Training

Responsible Conduct of Research (RCR)

Estimated Time: 60 minutes
Renewal: Every 4 years

Responsible Conduct of Research (RCR) Training is required for personnel involved in NSF-funded research.

Course Name:
Responsible Conduct in Research

Conflict of Interest (COI) Training

Estimated Time: Varies
Renewal: Every 4 years

Required for personnel involved in PHS-funded or PHS-compliant agency research. Please note: COI Training and the annual Research COI Disclosure are separate requirements that serve different purposes; completing one does not satisfy the other.

Course Name:
Conflict of Interest in Research: Disclosure, Management, and Reporting

Annual Research COI Disclosure Requirement

Estimated Time: 5–10 minutes
Renewal: Annually

Investigators involved in sponsored studies, Greater Than Minimal Risk (GMR) studies, or Full Board studies must maintain a current Research Conflict of Interest Disclosure. Disclosures must be renewed annually.

Disclosure Portal:
https://mentis.uta.edu/public/#coi/disclosure/my

Accessing and Renewing Mentis Training

Training Portal:
https://mentis.uta.edu/public/#trn

To complete a course:

1. Log in with your UTA NetID and password.
2. Select Available Training and search for the required course.
3. Launch the course and complete all required content. Mentis will automatically maintain the training record.

To renew a course:

1. Select Completed Training and locate the applicable course.
2. Select Retake Training, if available, and complete the course to update your certification record.

Training Completed in the CITI Program

The following requirements are completed through the CITI Program rather than Mentis. Review each requirement below, then use the account and affiliation instructions at the end of this section.

HIPAA Training

Estimated Time: 20–30 minutes
Renewal: Once

Studies involving Protected Health Information (PHI) may require HIPAA Training.

Course Name:
HIPAA for Education and Research

Required Modules:

• 1417 - Basics of Health Privacy
• 1419 - Health Privacy Issues for Researchers
• 1420 - Health Privacy Issues for Students and Instructions

Good Clinical Practice (GCP)

Estimated Time: Varies by course
Renewal: Every 3 years

Good Clinical Practice (GCP) training is required for research involving investigational drugs, significant-risk or non-significant-risk devices, and studies that meet the NIH definition of a clinical trial.

Complete the Biomedical Good Clinical Practice curriculum through CITI.

Complete the Behavioral/Social Science Good Clinical Practice curriculum through CITI.

GCP Instructions:
https://resources.uta.edu/research/regulatory-services/human-subjects/good-clinical-practices/gcp-training.php

Accessing the CITI Program

New users:

1. Visit https://www.citiprogram.org and select Register.
2. Select The University of Texas at Arlington as your affiliated institution and register with your UTA email address.
3. Add the courses required for your research activities.

Existing users:

1. Log in to your current account and select Add Institutional Affiliation.
2. Add The University of Texas at Arlington and complete the affiliation process.
3. Add any required UTA courses.

Previously completed CITI coursework may satisfy UTA requirements if it remains current. After affiliating with UTA, review your completed modules and provide documentation to Regulatory Services if requested during protocol review.

HSP Options for Non-UTA Collaborators

Using CITI HSP Training from Another Institution

Current CITI Human Subjects Protection (HSP) training completed through another institution may be accepted for a non-UTA collaborator or transferred into a UTA CITI record if it was completed within the past three years.

Individuals transferring prior CITI training to UTA should first add The University of Texas at Arlington as an institutional affiliation in their existing CITI account so completed modules can be compared with UTA requirements. Non-UTA collaborators should submit a CITI module completion report that includes:

• The learner’s full name
• The affiliated institution
• The completed HSP course or learner group
• The completed module list
• The completion date and expiration date, if shown

To be considered equivalent to UTA’s HSP requirement, the completed training must cover the following five required topic areas:

1. History and Ethics of Human Subjects Research
2. The Federal Regulations
3. Basic Institutional Review Board (IRB) Regulations and Review Process
4. Informed Consent
5. Populations in Research Requiring Additional Considerations and/or Protections

Module titles may vary by CITI learner group. Regulatory Services will use the module completion report to verify that all five topic areas were completed within the past three years and are substantially equivalent to UTA requirements. Additional modules may be required.

Free OHRP Training Option for Non-UTA Collaborators

If HSP training is required for a non-UTA collaborator who does not have current training, the collaborator may complete OHRP’s free Human Research Protection Foundational Training. All five lessons are required:

1. When HHS Regulations Apply
2. What Is Human Subjects Research
3. What Are IRBs
4. IRB Review of Research
5. Institutional Oversight of Human Research

OHRP issues a separate certificate for each lesson. Submit all five certificates to Regulatory Services as documentation of completion.
Training access: OHRP Human Research Protection Foundational Training

Need Assistance?

Questions about training requirements or determining which requirements apply to your study?

Regulatory Services
📧 regulatoryservices@uta.edu
📞 817-272-3723