Mandatory Use Campus Wide Agreements
Office Supplies Definition: A consumable item/product used regularly in an office environment to support the department which can often be refilled or replaced.
The Office of Procurement Services has contracted with 2 certified HUB vendors for office supplies - Today's Business Solutions an Office Depot partner, and Summus Industries, the partner with Staples. Both vendors provide the University with significant savings on a wide variety of products and excellent customer services. Below is information on each provider. Please note these vendors are our exclusive partners, and use of these contracts is mandatory.
All UT Arlington departments can order supplies for desktop delivery directly from Today's Business Solutions (TBS) via MAVeSHOP, the University's on-line shopping portal.
The Office of Procurement Services is pleased to announce an expanded partnership with Airgas USA, LLC as the University's exclusive supplier for industrial and specialty gases and related products (excluding bulk liquid nitrogen tanks) effective immediately. Airgas was selected as the supplier of choice for gases and related supplies campus-wide based on their current contract with E&I Cooperative Services (E&I Master Agreement #CNR01362). Airgas was awarded the E&I contract as part of a rigorous competitive solicitation and evaluation process. Utilization of this expanded range of services from Airgas will enable the University and end users to realize many benefits including, but not limited to:
- Lower overall pricing based on consolidated buying power of E&I Cooperative member institutions
- A single-point of contact for the University (information provided below)
- A strong contractual baseline in the E&I Contract
- Ease of on-line ordering, order and invoice tracking
- Availability of inventory management and cylinder tracking programs
- Lab start-up design assistance (free of charge)
- Largest gas distributor in the industry, now partnered with Air Liquide for added strength
- Strong local presence and sourcing
- Safety audits and training
Take a look at this presentation to learn more about Airgas can do for you Click For PowerPoint File
Contact Airgas
To ensure your department has an account set up with Airgas or to learn more about the benefits Airgas has to offer please contact our campus representative:
Joseph Napieralski
817-201-8311 or joseph.napieralski@airgas.com
Please reference E&I Master Agreement #CNR01362 on all requisitions and/or orders.
All Dell orders will be processed through Summus Industries, Inc. Summus is a long-time UT Arlington, UT System and Dell partner, as well as a certified HUB vendor in the State of Texas. For a list of all current approved configurations and pricing, please visit MAVeSHOP.
The University has contracted with six companies for charter bus service. The services are inclusive of transportation for day trips within the Dallas/Fort Worth area and overnight trips to destinations outside the DFW area and outside Texas for all university-related functions.
Use of these contracts is mandatory. University departments may NOT contract for charter bus services with any company aside from these six (6) companies without prior approval from Procurement Services. This is to ensure any company transporting university faculty, staff, students and/or guests carries the UT System required levels of insurance.
Use of any of these vendors is allowable. Contract rates and vendor contact info are included in the links below:
Note: Access to this contract information will require a Net ID and password.
Procedure for contracting for charter bus services:
- Request a quote from the vendor(s) you are considering contracting with requesting that the quote be based on the vendor’s contract with UT Arlington.
- Sign charter confirmation as long as it DOES NOT include or reference any terms & conditions. Do not sign anything other than trip itinerary confirmation.
- Once vendor is selected and quote is finalized, create a requisition in UTShare and attach the quote. A PO will be created for payment purposes
Please contact Nancy Czarowitz at ext. 2-7146 or czarowitz@uta.edu with questions or for clarification.
UT Arlington's contract for temporary employees is with WorkQuest (formerly known as TIBH). Use of this contract is mandatory unless WorkQuest provides documentation for our files that they can’t fill the request.
WorkQuest can provide temporary support in hundreds of categories. To learn more about their products and services in general please visit their website at:
https://workquest.com/services-and-products/#overview
General Office Support and Labor
To view the complete list of temporary support job classifications and rates follow this link: ;http://www.txsmartbuy.com/contracts/view/225
Then scroll down to the “Contract Items and Pricing” Section and select the link for 962-M3 WorkQuest Temporary Personnel FYxx Rates (select the current Fiscal Year) to download the full Excel file. Use District 2 rates (Tarrant County).
Technical / IT Staff Augmentation
WorkQuest also provides technical / IT staff augmentation services through their DIR contract DIR-TSO-3503. For a complete list of job titles and rates available follow the link below and scroll down the DIR IT Staffing Contract Section. You will then see a link to download a .pdf of the job titles/descriptions/rates:
https://workquest.com/services-and-products/#temporary-services
How to Order:
For General Office Support and Labor
- Contact either Jennifer Moore (x2066) or Kimberly Smith (x2061) at Staffing for Goodwill Industries at 817-332-7866. Please work with either of the aforementioned individuals to determine the appropriate temporary classification, start date, job assignment, location, etc.
- Secure a UT Arlington parking permit for the temporary employee.
- Submit a requisition in UTShare and attach the quote to the requisition. The appropriate category code for temporary employee services is 80111600.
- Upon approval by the Procurement Office, a purchase order will be forwarded to the requesting department for dissemination to the selected vendor.
Fort Technical / IT Staff Augmentation
- Contact Roxy Van Loo 512-451-8145 to determine the appropriate temporary classification, start date, job assignment, location, etc.
- Secure a UT Arlington parking permit for the temporary employee.
- Submit a requisition in UTShare and attach the quote to the requisition. The appropriate category code for temporary employee services is 80111600.
- Upon approval by the Procurement Office, a purchase order will be forwarded to the requesting department for dissemination to the selected vendor.
Please contact Joe White at ext. 6148 or procurement@uta.edu with questions or for clarification.
The University has an exclusive agreement with PepsiCo, Inc. (Pepsi) for the sale and distribution of beverages including bottled water at UTA facilities and events. It is a violation of this exclusive agreement to expend University funds on beverage products other than those available through Pepsi, or to have any such products provided at University sponsored events. The only exceptions are:
- University athletic events (including e-sports) not held on campus and involve co-sponsorship by other organizations or business entities
- College Park District restaurants
- Private events held on campus in which a third party provides the University compensation for use of a facility
A complete listing of available Pepsi products can be found in the PDF below:
In addition, nutrition reports, fact sheets and more can be found at:
https://www.pepsicobeveragefacts.com/home
For additional information, please contact Sr. Contract Specialist Charlie Brooks at charles.brooks@uta.eduor 817-272-2194.