WHAT TO EXPECT FROM THE OFFICE OF THE REGISTRAR
The Office of the Registrar provides triage support to faculty throughout the grade collection period. Each term, grade collection notifications will be sent to all teaching faculty when grade rosters open. Any further grade collection notifications will only be sent to faculty who have not yet submitted all grades. All correspondence from the Office of the Registrar will be sent to your UTA email address.
For issues with entering your grades into MyMav or other questions about grades: please contact ARRFacultycommunication@uta.edu; 2-0327
If you are having issues with Canvas, contact firstname.lastname@example.org or 1-855-597-3403.
If you cannot log into MyMav or have technical questions, contact the OIT Help Desk.
DEADLINES/ UNREPORTED GRADES
The administration has a zero-tolerance policy for late or missing grades. There are a number of institutional compliance processes that rely on timely reporting of final grades. Lists of faculty who do not meet grades deadlines will be provided to the Office of the Provost, as well as to deans, associate deans, and assistant deans.
Grades, which are unreported when grades become official in MyMav, are shown as blank in the grade field. Faculty who has missed the deadline should immediately contact the Office of the Registrar when their grades have been entered. Our office will post the grades official and are then available online to students. Students with questions about unreported grades will be directed to their faculty.
Unreported grades no longer convert to Incomplete.
For exact dates and deadlines, see the Final Grade Report Schedule.
For information on Incomplete grades, please see the University Catalog for Grades and Grading Policies.
STUDENT PRIVACY AND CONFIDENTIALITY OF STUDENT RECORDSUT Arlington’s FERPA statement is available in your faculty center and online.
LOGGING INTO CANVAS AND MYMAV
Sign in to Canvas, using your NetID and password.
Sign in to MyMav, using your NetID and password.
- Instructions for Entering Final Grades into Canvas
- Instructions for Entering Final Grades into MyMav
Entering "F" Grades into Canvas or MyMav
Due to federal aid reporting requirements, UT Arlington faculty are required to include additional data when recording an "F" as a student’s grade. Grade rosters are compliant with U.S. Department of Education regulations (This process has replaced the Office of Financial Aid’s “Attendance Verification Roster” that was used in the past for non-passing students).
For the "date of last attended", you will also be asked to include the last record of attendance or work you have record of for that student.
Definition of Attendance
For the purposes of grade reporting, attendance and/or date last attended is defined as one of the following for all face to face and online courses:
- Physically attended a class and/or participated in an online discussion.
- Turned in an assignment and/or took an exam.
- Communicated with someone, in any documentable format, about the academic subject
- studied in the course.
Should you need assistance with determination of attendance, the Office of Financial Aid will help. Contact FAO at email@example.com.
CANVAS GRADE EXTRACTION
To assist with the grade collection process, grades entered in Canvas are migrated to MyMav. For exact dates and times, see the Final Grade Report Schedule.
Already created in all Canvas courses, custom grade columns entitled MyMav 4th Week, MyMav Midterm, and MyMav Final are to be utilized for the grade extraction. Grades are extracted only from these columns and transmitted to MyMav based on the official schedule. An additional column has been added entitled MyMav Attendance. This column is used to input the F-Justification code when recording a grade of “F”.
Syncing from Canvas
GRADE ROSTER ACTION: APPROVAL STATUS
PROGRESS REPORT GRADES
- Instructions for Entering Progress Report Grades into Canvas
- Instructions for Entering Progress Report Grades into MyMav
- Instructions for Syncing Grades from Canvas
- Examples of the MyMav Class Roster Indicator
- For exact dates and deadlines, see the Progress Report Schedule.