Term

Definition

Allowable Cost

A cost that is permissible under the terms and conditions of the award and applicable regulations.

Allocable Cost

A cost that can be assigned to a specific project or activity in proportion to the benefit received.

AOR (Authorized Organizational Representative)

The institutional official authorized to submit proposals and accept awards on behalf of the institution.

Budget Justification

A narrative explanation of the budget, detailing the purpose and necessity of each cost.

Carryforward

The process of moving unobligated funds from one budget period to the next. May require sponsor approval.

Cost Share

The portion of project costs was not paid by the sponsor but instead, contributed by the institution or third parties.

Cost Transfer

The reassignment of an expense from one funding source to another.

Direct Cost

A cost that can be specifically identified with a particular project (e.g., salaries, supplies).

Effort

The proportion of time an individual devotes to a project, expressed as a percentage of total institutional responsibilities.

F&A (Facilities & Administrative Costs)

Also known as indirect costs, these are expenses incurred for common or joint objectives.

IBS (Institutional Base Salary)

The annual compensation paid by the institution for an employee’s appointment, used to calculate effort.

Key Personnel

Individuals who contribute significantly to the scientific development or execution of a project.

No-Cost Extension (NCE)

An extension of the project period without additional funding.

Notice of Award (NOA)

The official document from the sponsor that authorizes funding and outlines award terms.

PI (Principal Investigator)

The individual responsible for the overall conduct of the project.

Prior Approval

Written permission from the sponsor is required before undertaking certain activities or changes.

Program Income

Gross income earned as a result of the award-supported activity.

RPPR (Research Performance Progress Report)

The annual progress report required by NIH and other agencies.

Subaward

A formal agreement with another organization to perform a portion of the project’s scope of work.

UT Share

The institutional financial system used for award management and reporting.